ADMINISTRATIVE & OFFICE
Overview
Research and consulting company is looking for a meeting coordinator and administrator in Midtown, NYC (Hybrid/ remote position with occasional in-office work at the Midtown office.).
Description
The research we conduct includes implementing perception studies and shareholder identification surveys on behalf of clients and compiling and maintaining detailed investor profiles.
Responsibilities:
- Arrangement for client meetings (Zoom, MS Teams, etc.), reporting, and conference calls
- Assist team with responding to ad-hoc questions and requests from the Japan Headquarters
- Translate and update presentations and meeting materials
- Develops and Maintains Investor Database and Profiles
- Assist with the development and maintenance of Business Relationships
- Assists with the Planning of Logistics for Business Trips
- Prints, Binds, and Organizes Meeting Materials
- Tracks and Reports Monthly Expenses
- Tracks Monthly Projects and Sends Invoices
- Other general administrative duties such as mail and equipment management
Requirements
Qualifications:
- At least 2 years of office administrative experience
- Highly organized and detail-oriented, with strong multi-tasking and time management skills
- Intermediate/advanced proficiency in Microsoft Word, PowerPoint, and Excel
- Familiarity with Zoom, MS Teams, and WebEx in setting up
- Excellent verbal and written communication skills in Japanese and English and the ability to work well independently and in a team environment
- Familiarity with organizational structures of corporate institutions
- Experience supporting C-suite / organization leaders is a plus
Work condition:
- 9am-5pm, M-F
- Hybrid work (mostly remote work with the flexibility to come to the office as needed.)
- Temp. (Opportunity for Direct Hire after approximately 3 months)