Job #: F10751 | Added Date: 03/12/2025
Import / Export Administrator
IMPORT / EXPORT
- Full-time
- 70 to 74K
- Region: US
- Location: NYC , NY
Overview
A leading international company providing premium quality branded products. With manufacturing facilities overseas, the company serves a broad clientele, including retailers, brands, and promotional event organizers.
Description
Company Overview:
A leading international company providing premium quality branded products. With manufacturing facilities overseas, the company serves a broad clientele, including retailers, brands, and promotional event organizers.
Job Responsibilities:
Prepare shipments by obtaining loading plans and shipping instructions for foreign-to-foreign shipments and facilitate the booking process between the factory and freight forwarder.
Develop freight quotes and determine the freight forwarder to be used. Review contents such as CBM, gross weight, shipping terms, and delivery methods.
Submit freight quotes for approval.
Book shipments while ensuring updated rate information is reviewed before booking. Examine shipping methods, sizes, destinations, and vessel schedules, and provide delivery instructions to freight forwarders.
Process preliminary booking inquiries with forwarders regarding the latest rates and negotiate rates when necessary. Share booking details with the forwarder and the original office for urgent shipments.
Monitor shipment status, submit commercial documents to the freight forwarder’s customs brokerage division, update loading plans and tracking reports, issue packing lists, and resolve any delivery issues.
Inform the Sales department of any shipment issues so they can communicate with customers.
Perform customs clearance activities, including providing necessary information such as HTS codes, shipping terms, and gross weights to freight forwarder’s customs brokerage division. Confirm factory/product information for ADD/CVD cases and create non-reimbursement statements as needed.
Handle freight invoices by reviewing and verifying entry summaries and charges. Correct errors and negotiate charges when necessary.
Manage and file maritime insurance claims, including issuing letters of intent, gathering required evidence, and processing claims.
Hiring Timeline:
As soon as possible
Hiring Need: Due to expansion
Desired Candidate Attributes:
Strong attention to detail and accuracy.
Effective communication skills for cross-departmental and external interactions.
A leading international company providing premium quality branded products. With manufacturing facilities overseas, the company serves a broad clientele, including retailers, brands, and promotional event organizers.
Job Responsibilities:
Prepare shipments by obtaining loading plans and shipping instructions for foreign-to-foreign shipments and facilitate the booking process between the factory and freight forwarder.
Develop freight quotes and determine the freight forwarder to be used. Review contents such as CBM, gross weight, shipping terms, and delivery methods.
Submit freight quotes for approval.
Book shipments while ensuring updated rate information is reviewed before booking. Examine shipping methods, sizes, destinations, and vessel schedules, and provide delivery instructions to freight forwarders.
Process preliminary booking inquiries with forwarders regarding the latest rates and negotiate rates when necessary. Share booking details with the forwarder and the original office for urgent shipments.
Monitor shipment status, submit commercial documents to the freight forwarder’s customs brokerage division, update loading plans and tracking reports, issue packing lists, and resolve any delivery issues.
Inform the Sales department of any shipment issues so they can communicate with customers.
Perform customs clearance activities, including providing necessary information such as HTS codes, shipping terms, and gross weights to freight forwarder’s customs brokerage division. Confirm factory/product information for ADD/CVD cases and create non-reimbursement statements as needed.
Handle freight invoices by reviewing and verifying entry summaries and charges. Correct errors and negotiate charges when necessary.
Manage and file maritime insurance claims, including issuing letters of intent, gathering required evidence, and processing claims.
Hiring Timeline:
As soon as possible
Daily Workflow: Communicating with overseas suppliers and freight forwarders regarding import procedures.
Coordinating with clients regarding deliveries.
Obtaining and reviewing sea and air freight quotes in collaboration with the sales department.
Verifying invoices.
Coordinating with clients regarding deliveries.
Obtaining and reviewing sea and air freight quotes in collaboration with the sales department.
Verifying invoices.
Desired Candidate Attributes:
Strong attention to detail and accuracy.
Effective communication skills for cross-departmental and external interactions.
Translation (日本語訳についての注意事項) 以下の日本語訳は、情報を正確に伝えることを目的としていますが、翻訳上の解釈や表現に誤りが含まれる場合があります。その際は、英語原文が優先されるものとします。内容に関して疑義が生じた場合、または解釈に不明点がある場合には、英語版を基準としてご確認いただきますようお願いいたします。
The official job description provided by our client will be shared upon request with registered applicants.
会社概要:
当社は、プレミアム品質のブランド製品を提供する国際的な企業です。海外に製造拠点を持ち、小売業者、ブランド、プロモーションイベントの主催者など、幅広い顧客にサービスを提供しています。
職務内容:
海外間の輸送（外国発外国向け出荷）のため、積載計画や配送指示を取得し、工場とフォワーダー間のブッキング手続きを調整する。
運賃見積もりを作成し、フォワーダーの選定を行う。CBM（容積）、総重量、出荷条件、配送方法などの内容を確認する。
運賃見積もりを承認のために提出する。
出荷予約を行う際、最新の運賃情報を確認した上でブッキングを進める。輸送手段、サイズ、目的地、船舶スケジュールを確認し、フォワーダーへ配送指示を提供する。
フォワーダーと予備的なブッキング相談を行い、最新の運賃を取得し、必要に応じて交渉を行う。緊急出荷については、ブッキングの詳細をフォワーダーおよび現地オフィスと共有する。
出荷状況を監視し、商業書類をフォワーダーの通関部門に提出する。積載計画や追跡レポートを更新し、パッキングリストを発行し、配送の問題を解決する。
出荷に関する問題が発生した場合、営業部門に情報を共有し、顧客対応をサポートする。
通関業務を行い、HSコード（HTSコード）、出荷条件、総重量などの必要情報をフォワーダーの通関部門へ提供する。工場・製品情報を確認し、AD/CVD（相殺関税・ダンピング防止税）の該当案件に関する非償還声明を作成する。
貨物運賃の請求書処理を行い、エントリーサマリー（通関申告書）および請求内容を確認・修正し、必要に応じて交渉を行う。
海上保険のクレーム処理を管理し、意向通知書を発行し、必要な証拠を収集し、クレーム手続きを行う。
採用時期:
できるだけ早く
業務の流れ:
海外のサプライヤーやフォワーダーと輸入手続きに関するやり取りを行う。
クライアントと配送スケジュールの調整を行う。
営業部門と協力し、海上・航空貨物の運賃見積もりを取得・確認する。
請求書の内容を確認・検証する。
採用背景:
事業拡大のため
求める人物像:
細部に注意を払い、正確性を重視できる方
部門間や社外とのやり取りにおいて効果的なコミュニケーションができる方
Requirements
Qualifications:
Minimum 2-3 years of experience in import/export operations.
Experience in forwarder relationship management, negotiation, and client relationship management.
Must work in the office at least 3 days per week with timely commuting.
Familiarity with office software and phone systems.
Preferred: Knowledge of customs clearance procedures.
Language skills: English
Benefits:
Health Insurance (Medical / Dental / Vision / Life)
401K (no-match)
Performance-based bonus
Minimum 2-3 years of experience in import/export operations.
Experience in forwarder relationship management, negotiation, and client relationship management.
Must work in the office at least 3 days per week with timely commuting.
Familiarity with office software and phone systems.
Preferred: Knowledge of customs clearance procedures.
Work Schedule:
Monday - Friday / 9:00 A.M. - 6:00 P.M. (Hybrid Work)
Monday - Friday / 9:00 A.M. - 6:00 P.M. (Hybrid Work)
Language skills: English
Benefits:
Health Insurance (Medical / Dental / Vision / Life)
401K (no-match)
Performance-based bonus
資格要件:
輸出入業務における2〜3年以上の実務経験
フォワーダーとの関係管理、交渉、クライアントとの関係管理の経験
週3日以上のオフィス勤務が可能で、通勤時間を厳守できること
オフィスソフトウェアや電話システムの使用経験
優遇: 通関手続きに関する知識
勤務時間:
月曜～金曜 / 9:00 A.M. - 6:00 P.M.（ハイブリッド勤務）
言語要件:
英語
福利厚生:
健康保険（医療・歯科・眼科・生命保険）
401K（マッチなし）
成果に応じたボーナス
