JOB SUMMARY/OBJECTIVE

This position is responsible for assisting the overall duties of human resources manager, including interpreting and enforcing Company policies, implementing and maintaining benefits such as health insurance and commuter benefit, administering and performing and overseeing payroll processing, providing up-to-date  information to HR Manager to ensure that the Company is in compliant with employment and other related laws and regulations at all times. 

Personnel Management

Assists HR Manager and members of  management on matters of hiring; recruitment process including advertisement, interviews and pre-employment process. Conduct and/or oversees onboarding orientation and explain company's' policies when necessary; Evaluates and updates all related paperwork such as W-4, I-9, Notice of Pay Rate, etc. ; Keeps records of personnel changes, such as promotion, demotion, employment status, wages etc.; Prepares and updates Job Descriptions, and other work-related documents; Provides employment-related trainings, resources, and tools to managers when instructed by HR Manager; Writes employment verification letter as per request; Performs any other personnel management functions as necessary.

Talent Management

Assist HR Manger to coordinate performance evaluation processes, planning, preparing forms and work-flow, collecting  employees' appraisal results when requested. Perform any other talent management functions as necessary.

Compensation and Benefits Management

Administers benefit programs such as medical and dental insurance, commuter, 401K and any other company benefits;  Evaluates necessary benefits documentations and answers inquiries from employees regarding benefits by providing informational materials about programs;  Evaluates program-related data such as eligibility, contribution premium, benefit accrual balances and ensures those data is up-to-date and processed accurately at all times;  Notifies employees and any necessary outside parties of changes in benefits programs in a timely manner; Provides COBRA information and enrollment documents to terminated employees;  Acts as a liaison between third vendors, such as insurance carrier and the Company during a renewal process and manages billing and any other benefit-related matters.

Compliance and Legal Affairs Ensures legal compliance of company policies and procedures;  Monitors HR trends and legal compliance including wages and benefits and provides information to HR manager as needed;  Prepares necessary employment-related documents that are in accordance with employment laws and regulations; Assists HR Manager on personnel matters to comply with laws and regulations such as FLSA (Federal Labor Standard Act), FMLA (Family and Medical Leave Act),  NYC Paid Safe and Sick Leave, Temporary Schedule Change and other employment-related laws and regulations;  Administers worker's compensation and short-term disability insurance; Provides employees necessary documents to file a claim such as First Injury Report, Lost Wage Statement and submits them to insurance carrier;  Performs follow ups for claims by working with claim adjusters and health care providers to minimize the loss and delay; Responds to inquiries received from governmental authorities such as Unemployment Insurance Division, Department of Labor etc. Performs any other compliance and legal affairs related duties when requested. 

Payroll Management

Performs and/or oversees payroll processing by ensuring the accuracy of all payroll functions and payroll data performed by HR assistants;  Keeps abreast of company policies and government regulations affecting payroll processes; Reviews and approves payroll reports and provides instructions to correct payroll errors, if any, in a timely manner;  Prepares periodical reports for management and Accounting department when requested; Requests changes and adjustments to the payroll company when necessary. Performs any other payroll related duties when requested.

Other Functions

・Adheres to company's security and safety standards and procedures in order to keep smooth business operations. 

・Keeps the office clean and neatly maintained at all times.

・Participates in meetings, conferences, trainings in order to maintain up-to-date knowledge. 

・Reports issues to the Company verbally or/and in writing in order to avoid further problems.

・Maximizes productivity and accomplish tasks accurately and in a timely manner by utilizing the equipment provided by the Company such as a computer, printer and photocopier.

・Works as a team member by being flexible in work assignments, supporting/covering other staff members as per requests, take initiative to develop assigned work environment when appropriate.

・Upholds work standards of conduct by demonstrating good judgments and acting in accordance with the Company policies, including but not limited to, dress codes, attendance and punctuality rules. 

Management Skill Qualifications

Management strategy

Able to develop execution strategies taking various factors into consideration, such as business activities with one’s own department and other departments.

Project management

Able to develop projects that can be practically implemented in relation to one’s own department and other departments. Can delegate staff appropriately; set effective targets, objectives, due dates

Risk management and problem-solving abilities

Able to clearly recognize and analyze problems and issues in the department and come up with solutions.

Team building and teamwork

Able to provide support, even for activities in other departments. Actively works cooperatively, as part of a team, in own department and with other departments.

Diversity

Able to accept diverse opinions and effectively reflect these in departmental business activities.

Organizational development

Able to can create and execute effective business plans to improve the skills of the employees.

Team leadership

Able to motivate and generate results based on consultations with subordinates. Can respond appropriately to subordinates and support them in achieving their targets, respecting their opinions. Can accept and cooperate with changes in management policy and organizational structure.

JOB QUALIFICATION AND REQUIREMENTS

Education

Bachelors degree and two to three (2-3) years related experiences and/or training; or Associate degree and  four to five (4-5) years related experience and/or training. PHR or/and SHRM-SCP certified preferred. 

Skills

Language

Ability to effectively communicate with individuals and in group settings and respond to questions from others in English and Japanese.

Computer

Ability to use a computer and applications such as Word, Excel, PowerPoint etc.

Mathematical Skills

Ability to apply concepts of basic algebra and geometry and analyze general mathematical data.

Reading and Writing 

Ability to understand various information and apply knowledge to write accurate documents or/and instructions. 

Reasoning Skill 

Ability to understand various documents such as employment laws and regulations, contracts, etc. 

Competency

Communication Proficiency. Teamwork-driven. Detail-oriented. Able to successfully respond to multiple work pressures.

Physical Requirements

The employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, use hands to pick-up, handle or feel, and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Working Environment

Sedentary, the employee may be required to work on weekends and beyond normal business hours when necessary. Work primarily in a climate controlled environment with minimal safety/health hazard potential.

Other Perks and Benefits：

Medical/ Dental/ Vision  401K plan 4% matching 

No lateness award for $300 per month

Free Food served with limitation at the facilities. 

Transportation Metro Card provided. 

Flexible work hours.   40 hours in a week onsite.   

No remote work is allowed.