Payroll & Tax

• Process semi-monthly payroll in collaboration with outside accounting firm. Accurately keep track of overtime and hourly worker’s work hours. 
• Maintain salary and wage information and employees’ personal information
• Issue 1099-misc in collaboration with the outside accounting firm
• Assist Estimated Income Tax Filings for international assignees in collaboration with the outside accounting firm
• Coordinate annual income tax returns in collaboration with the outside accounting firm

Benefit Administration

• Administer benefit plans such as paid leave, sick leave, 403(b) pension plans, medical/dental/vision insurance, FSA/DCA, disability, Paid Family Leave, etc. 
• Issue COBRA notice and manage COBRA participants and payments
• Conduct yearly open enrollment in September for medical, dental, vision
• Conduct yearly open enrollment in December for FSA/DCA plans
• Oversee annual mandatory filing for 5500-SF and PCORI fee in collaboration with the outside accounting firm
• Issue 1094C and 1095B to all benefits eligible employees

Employment/On-Boarding/Off-Boarding

• Post job advertisements and accept/organize incoming applications. Work with department chairs, curator of faculty hiring and relevant senior management.
• Prepare employment agreements and other hiring related documents
• Conduct background checks including fingerprint screening
• Implement on-boarding orientation and termination process
• Produce annual employment agreements for all faculty and staff
• Initiate annual performance appraisal and objective setting for administration office
• Participate in disciplinary meetings, terminations, and investigations as needed
• Provide employment verification as requested

Others

• Support visa applications and renewals for international assignees in collaboration with outside immigration attorney
• Renew general liability insurance, worker’ compensation and EPLI.  Manage annual renewal process and audit
• Provide employee/compensation information for statistical surveys including, but not limited to, Fairchester and Keio handbooks
• Review and update Employee Handbook and Faculty and Staff Handbook during summer. Obtain acknowledgement statement from all faculty and staff via KANYOS.
• Conduct mandatory training such as anti-harassment training
• Manage/create HR & GA budget
• Perform other duties as assigned by the Business Officer

• Bachelor's degree required
• Japanese and English Bilingual
• A minimum of three years of human resource generalist experience
• Updated knowledge of employment-related laws and regulations
• Eager to obtain new knowledge/Must be Self-starter
• ADP Workforce Now experience is strongly preferred
• Proficient with Microsoft Office Suite and Google Suite
• Excellent verbal and written communication skills both in English and Japanese.

Benefits:

• High-quality low-employee-cost medical, dental and vision plans (after 30 day)
• 403(b) Supplemental Retirement Annuity (pre-tax contribution after 30 day)
• 403(b) 3% contribution with 7 % matching and100% vested (after 2 years of service)
• Medical FSA and Dependent care FSA (pre-tax cafeteria plan after 30 day)
• Group Life/AD&D/LTD/STD at no cost to employee (after 30 day)
• Generous paid time off and sick leave policy
• Additional long paid vacation (winter holiday & spring break)
• Generous parental leave (10 weeks salary guarantee)
• Child Support Allowance: $1000 per year per child under 18 years old
• 2 hour reduction of FT work hours for baby care up to 1 year old
• Tuition Support: $3000 per year up to 3 years (after 1 year of service)
• Free delicious and nutritious cafeteria lunch with a touch of Japanese cuisine