Administrative Responsibilities: 

• Providing clerical and administrative support to multiple supervisors. 

• Handle administrative requests and queries from senior managers. 

• Maintains office business cards of each employee. 

• Suggest more efficient ways to run the office and troubleshoot multifunction. 

• Develop and maintain a filing system. 

• Send, Receive and Sort out UPS / USPS mails and packages.  

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 

• Hosts company guests. (set up meeting room and prepare guest gifts)  Assists company events.  

• Assists new employee preparation and resignation employee exit. (e.g. set up email address, phone extension) 

• Assists the manager with Admin projects. 

• Schedule and prepare meetings and appointments. 

• Assists with all insurance and benefits administration. 

• Maintains internal databases.

• Completes operational requirements by scheduling and assigning administrative projects, expediting work results. 

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. 

• Supporting supervisors as needed. 

• Be a point of contact for IT issues from employees and escalate to the outsourced tech company if needed 

• Send out IT related emails to employees (e.g. security alert, security maintenance schedule) 

• Set up equipment such as audio, camera, screen for the company meetings

Secondary Job Function

• Order office supplies and research new deals and suppliers.

• Preparing and organizing company gifts for guests.

• Participate in HR & Administrative projects.

• Coordinate HR & Administrative projects, meetings, and training seminars

Common Job Functions 

Teamwork 

• Works with others toward common goals and objectives.

• Expresses individual viewpoint while acknowledging and learning from others.

Maintain Professional and Technical Knowledge 

• Knowledgeable of current trends and changes in the technical / professional / 

administrative areas related to job.

• Working knowledge of all job responsibilities and the various techniques and skills necessary for efficient completion of tasks.

• Properly interprets and applies corporate policies and procedures.

Interpersonal Skills 

• Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, 

Organization, Analyzing Information, Professionalism, Problem Solving, Supply 

Management, Inventory Control, Verbal Communication 

• Ability to perceive and react to the needs of others with appropriate sensitivity and firmness.

• High energy and self-motivated sales driven spirit and style 

Time Management 

•           Plans the use of time and resources efficiently 

• Associate degree or two years of related experience. 

•       Proven experience as an Administrator, Administrative Assistant, or relevant role. 

• Bilingual Japanese speaker preferred but this is not an essential requirement. 

• Familiarity with office equipment, including printers and fax machines 

• Knowledge of office policies and procedures 

• Experience with office management tools (MS Office software, in particular) 

• Excellent time management skills and the ability to prioritize work 

• Attention to detail and problem-solving skills 

• Excellent organizational and time-management skills 

• High degree of multi-tasking and time management capability 

• Strong time management and organizational skills 

•       Demonstrated communication skills. 

•       Be flexible and eager to learn new things