Job #: F10186 | Added Date: 11/09/2021

Sales Assistant

SALES / MARKETING

  • Full-time
  • 55K (経験により優遇, DOE)
  • Region: US
  • Location: NYC , NY

Overview

【Midtown】商社にて、Sales Assistantのポジションを募集しています! The sales assistant functions not only as support to the sales team of the New York office but also assumes the roles of office manager and secretary. The position requires the ability and willingness to move flexibly between administrative, sales-related, logistical, and secretarial duties. Strong English Skills are required. Conversational Japanese is preferred but not a requirement.


Description

Logistics & Customer Service

- Intake and processing of customer orders.

- Sales data input and maintenance.

- Handling all shipping documentation for open orders, including the creation of documents and forwarding to necessary parties.

- Logistics and customer service troubleshooting, specifically regarding problems with orders and shipments.

- Daily communication with customers and partners regarding orders, samples, and miscellaneous inquiries.

Office Administration

- Answering the office's main phone line.

- Greeting and receiving guests.

- Managing all office services, including mail/shipping, utilities, and maintenance.

- Organizing, tidying, and stocking office and small kitchen.

- Cooperating in special assignments as requested by upper management.

Accounting/Bookkeeping

- Creating and sending invoices to customers.

- Entering bills and invoices into the Sage 50 accounting system.

- Writing and sending checks to vendors.

- Receiving funds from customers.

- Assisting accountants with monthly closing.

- Managing monthly petty cash reports

- Monitoring and cross-checking inventory against office records.

- (米系クライアントや配送に関わる物流会社の方たちとのやりとりが多いため)


Requirements

Strong English Skill is required.  
- Background in the Chemical, Synthetic resins and Electronics industry is preferred.
- 化学系商社、メーカーの務経験者優遇です!

Strong English skills are required.  Non- bilingual / English only is OK but conversational Japanese is preferred.   

Dress code: Business casual