Job #: F10150 | Added Date: 09/03/2021

Global Business Development Administrative Specialist

ACCOUNTING & FINANCE

  • Full-time
  • 50-57K
  • Region: US
  • Location: NYC , NY

Overview

大手日系金融機関にて、バイリンガルAdministrative Specialistを募集!


Description

I.General Position Summary:
The position is responsible for coordinating sales activities in administrative functions with Legal, Operations, Accounting and Finance department reps in both Japanese and English. Duties for the position involves assisting the sales staff of Global Business Development Department (GBD) in closing their financial transactions as well as in reporting various sales-related matters to our Tokyo headquarters.

II. Essential Job Functions
1. Principal
  • Assist GBD sales staff in originating and proofreading financial proposals for customers and prospects, both in English and Japanese, which includes running price models and creating appendix with the list of lease equipment.
  • Assist in creating and proofreading credit applications, both in English and Japanese, to be submitted to internal Credit Department.
  • Work with internal Legal and Accounting professionals mostly in English for basic contractual and compliance matters and help prepare and proofread legal and due diligence documentations.
  • Support sales staff on light customer correspondence, via both email and telephone, such as following up on the information that was previously communicated.
  • Prepare various internal reports while working with Japanese headquarters offices and their various departments.
  • Handle post-closing internal requirements such as acquiring insurance certificate from customers and manage due dates of various tasks.
  • Manage internal and contractual documentations on a cloud server.
  • Help maintain sales related internal regulations, due diligence and compliance.
  • Engage in light external communications such as contacting third-party vendors.
2. Other & Miscellaneous
  • Attends periodical internal sales meetings when appropriate.Set up and prepare for internal and external meetings.
  • Register visitors with the building staff.
  • Answer and transfer phone calls to appropriate employees.
  • Handle physical mail deliver/receipt via USPS and private carriers.
  • Help arrange customer meals.
  •  Help arrange the transportation and schedule for visitors.
  • Performs special projects and other miscellaneous duties as assigned by management.
  • Maintains high ethical standards in the workplace.
  • Reports all irregular issues and problems to management for solution.
  • Maintains good communications with supervisors, other employees and outside contacts.
  • Complies with all company policies and procedures.
  • Responsible for maintaining a clean and safe working area.
III. Job Dimensions (skills, knowledge & abilities)

1. Essential Job Dimensions
Accounting, Accuracy, Analysis, Attention to Detail, Clerical, College Writing, Communication: Speaking, Reading and Writing in English & Japanese, Confidentiality, Dependability/Reliability, Ethics, Flexibility, Initiative/Follow-Through, Japanese Business Practices, Japanese Executive Manner, Japanese Negotiation, Japanese Word Processing: Japanese/English Translation, Judgment, Keigo (Japanese business language), Listening & Understanding, Math Skill: Basic, Multi-Tasking, Office Equipment Usage, Personal Computer Usage, Problem Solving, Relationship Building, Research, Time Management, Typing Skill, Vendor Relations

IV. Qualifications
1. Education & Work Experience
  •  Bachelor’s Degree from four-year accredited college or university; or equivalent combination of education and related experience.
  • Three or more years of related work experience in finance.
  • Fluent in reading and writing in English and Japanese.
2. Tools & Equipment
  • General office equipment including personal computer, phones, fax, copier, scanner, calculator, postage machine, etc.
  • Software includes the use of Windows operating system, MS Office applications.

3. Certificates / Licenses
None

V. Work Environment & Physical Demands
1. Work Environment
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
2. Physical Demands
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.
  • There is no business travel required.


Requirements

Qualifications

1. Education & Work Experience
Bachelor’s Degree from four-year accredited college or university; or equivalent combination of education and related experience.

Three or more years of related work experience in finance.

Fluent in reading and writing in English and Japanese.

2. Tools & Equipment

General office equipment including personal computer, phones, fax, copier, scanner, calculator, postage machine, etc.

Software includes the use of Windows operating system, MS Office applications.

3. Certificates / Licenses
None

V. Work Environment & Physical Demands

1. Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

2. Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.

There is no business travel required.

The above job description identifies the essential job functions and skills needed by the person or persons assigned to this position. These job functions and skills are not intended to be a complete and exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company’s discretion.